Thank you for your interest in presenting at the the upcoming 2010 Library Technology Conference. We look forward to working with you in order to provide a high quality conference experience for attendees. Here is some information to help you shape your presentation. If you have additional questions as you are preparing for your session, please contact Laura Wight < Laura.Wight@sdstate.edu >.

IMPORTANT DATES FOR PRESENTERS

CONFERENCE SCOPE
The Library Technology Conference is intended to be a conference that mixes traditional lecture-style presentations, panel discussions, hands-on workshops, and poster sessions highlighting many of the technologies affecting how users interact with libraries, as well as how libraries are using technology to create new and better ways to manage their resources. The focus is on sessions that are interactive and which provide practical information that will allow participants to apply what they've learned at their own library. The number of conference participants will be limited to 350-400 in order to help ensure a quality conference experience and to help facilitate the interactive and hands-on nature of many of the sessions.

WHO IS EXPECTED TO ATTEND
Library professionals and technologists from as many as 150 institutions are expected to attend. While the conference attracts a majority of its attendees from the midwest region, it is also expected that a significant number will be attending from around the United States as well as from Canada. In previous years, the highest percentage of attendees have come from academic libraries but we also had a high number of participants from public libraries. A smaller number of attendees have come from school (K-12) and special libraries.

PRESENTER REGISTRATION
Session presenters are encouraged to participate in as much of the conference as their schedule will allow. To help facilitate this, presenters who take part in a presentation or poster session will be given one- or two-day complimentary registration, based on these guidelines:

• If presenting as part of a full lecture-style or hands-on/workshop session, up to two presenters will be given free registration for both days of the conference.


• If presenting as part of a panel format, a poster session or with three (3) or more presenters in the same session, each presenter will be given free registration for one (1) day of the conference.

All conference presenters should complete the online registration process once it is made available (around Jan 13th) in order to indicate lunch and session preferences. Be sure to identify yourself as a SINGLE DAY PRESENTER or FULL CONFERENCE PRESENTER based on criteria outlined above.

SESSION MATERIALS AND HANDOUTS
In an effort to keep the conference as 'green' as possible, we ask that presenters only bring printed handouts that are absolutely necessary. All presenters are expected to provide presentation materials (Powerpoint slides, etc) and any additional supporting handouts to be made available to participants on the conference web site no later than Friday, March 13th. Submission in PDF or PowerPoint format is preferred. These should be sent to laura.wight@sdstate.edu or joslin@macalester.edu. Presenters who choose to distribute print handouts are responsible for duplicating these on their own.

RESOURCES AVAILABLE IN EACH PRESENTATION SPACE
Internet and projection capabilities will be available in all presentation spaces. The following resources will also be available upon request by a presenter: laptops (PC or Mac) for use during your presentation; projection equipment for transparencies, a whiteboard or easel pad, and audio/visual equipment. An attempt will be made to meet any other needs as requested by presenters. Please contact laura.wight@sdstate.edu with any additional needs.

LOADING SOFTWARE ON LAB PRESENTATION SPACE COMPUTERS
We recognize that specific software may need to be installed and made available on lab computers, especially for lab-based hands-on sessions. We will work with presenters to facilitate this prior to the dates of the conference. Presenters needing to have software available should contact Laura.Wight@sdstate.edu to coordinate this effort.

SCHEDULING AND FINALIZING SESSION DETAILS
Session details including final title/description and presenter information for your session need to be completed no later than January 15th - the date that early registration is scheduled to open. Conference planners will be in contract with the primary contact person for each submitted session to coordinate the gathering of this information.

The final schedule for presentation sessions will be set by January 8th. Every effort will be made to schedule sessions during time slots that were identified in the proposal submission as a preferred time. However, because a limited number of sessions will be offered during each time slot and some sessions times were heavily requested, we regret that not all specific time requests may be able to be met. We will work with presenters to find a convenient and appropriate time slot for their presentation.

ADDITIONAL INFORMATION FOR VARIOUS TYPES OF CONCURRENT SESSIONS

• Traditional Lecture-Style Sessions
  Sixty minute lecture-style presentation highlighting a technology, resource or service. Typically limited to a maximum of 60 participants in a classroom-style space.
  
  
• Hands-On Lab Sessions
  Eighty minute session offering participants a more in-depth or hands-on experience working with a technology or learning the details of a software resource. Typically limited to a maximum of 30 participants. Lab spaces will include from 15-30 PC or Macintosh computers and may require session participants to work in groups of two per computer workstation depending on number of conference participants that sign up for the session.
  
  
• 'Bring Your Own Laptop' Sessions
  Eighty minute session offering participants a more in-depth experience working with a technology or learning the details of a software resource. Typically limited to a maximum of 30 participants. These sessions will be offered in a classroom-style space. Participants are encouraged to bring a personal laptop in order to get the full benefit of the session. A limited number of additional conference-provided laptops will be provided in these sessions for use by participants who do not have a personal laptop with them.
  
  
• Technology Dialogue / Panel Discussion Sessions
  Sixty or eighty minute group discussion involving a variety of presenters focusing on a single topic or specific technology-based service or innovation. These sessions should include an opportunity for audience discussion and participation. Typically limited to a maximum of 60 participants in a lecture hall style space.
  
  
• Poster Sessions
  Sessions will include posters and handouts describing and explaining a technology resource or service of interest to libraries. Easels and chairs will be provided. If requested, additional resources (such as table space, computer workstation/laptop, etc) will be provided as availability allows. Primary poster session period will be during the 'poster session reception' to be held on Thursday afternoon of the conference. Poster session presenters should plan to be present at their poster to offer further explanation and answer questions during this time. However, poster session participants are encouraged to set up their poster by 8:00am on Thursday, if possible, and have the poster available for viewing throughtout the day.